Vehicle Leasing · BizBMS

Lease Smarter.
Not From Spreadsheets.

Contracts, mileage, AR aging, returns.IndiaMade in India.
Made for India.

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Custom platform at ₹1.8L. Hosting & support at ₹45K/month.See pricing →
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The Leasing BMS, up close.

Dashboard, contracts, lessee record, billing, performance reports, and Biz AI. Click any sidebar item to switch views.

Biz AI Insights

Patterns spotted today

Active Leases

412

+8%

Vehicles Leased

528

+6%

MRR

₹1.84Cr

+12%

Expiring <30d

48

-6%

Project Timeline

7 projects in flight

Q1Q2Q3Q4

ACME-2412 · 24 heavy trucks

Harbor Logistics

94%

NIMB-1118 · 18 SUVs

Nimbus Retail

22%

HBRL-0940 · 42 cargo vans

Harbor Logistics

58%

ORIN-2290 · 12 exec sedans

Orion Infra

34%

MRDN-0488 · 16 refrigerated vans

Meridian Pharma

62%

VRTX-3141 · 26 delivery vans

Vertex Couriers

8%

SABL-0072 · 8 two-wheelers

Sable Fleet

100%

Upcoming Milestones

Next 30 days
30 Apr·ACME-2412 expires (24 vehicles)04 May·Harbor invoice ₹8.64L overdue12 May·Nimbus 18-SUV renewal signed28 May·Orion seat-count review14 Jun·Meridian mileage cap breach review

Stage Distribution

528Tasks
Active
412
Expiring <30d
48
New this month
32
Returned
24
Overdue
12

Recent Activity

+12% this month

Nimbus Retail renewed 18-SUV contract

ACME-2418 · 36-month term - 1 hour ago

₹28.4L

Renewed

Payment received · Orion Infra

Invoice INV-44812 - 3 hours ago

₹4.12L

Settled

Mileage breach · Meridian Pharma

16 vans · 8% over contracted km - 5 hours ago

+4,280 km

Notified

Harbor Logistics · payment overdue

Invoice INV-44661 - 4 days ago

₹8.64L

Follow-up

This is a click-through preview. No data is sent or saved. To explore the real product with your data, book a 30-minute walkthrough.

The daily reality, and the fix

For every moment that costs you, a fix that ships in five days.

Five scenarios every leasing operator knows. Five widgets that answer each one.

01

The moment

Harbor Logistics renewed with a competitor on Tuesday. Their contract expired on Friday. Nobody in your CRM flagged it.

A renewal you should have locked 90 days ago, gone to a competitor.

The fix·Contracts

Every lease, every expiry, on one timeline.

Renewal windows that open automatically at 90 days, with escalations at 30 and 7.

  • Active, renewal-window, and expiring contracts visible at a glance.
  • Every renewal, flagged 90 days early.
Active contracts · expiry view
5 contracts tracked · 2 need action
Needs action
2 / 5
  • Harbor LogisticsACME-2412Expiring
    24 heavy trucks · May 2022 → 30 Apr 2026
    Expires in 9 days
  • Harbor LogisticsHBRL-0940Active
    42 cargo vans · Jan 2024 → 12 Jul 2026
    82 days to renewal window
  • Meridian PharmaMRDN-0488Renewal open
    16 refrigerated vans · Mar 2024 → 28 Jun 2026
    Renewal window open · 68 days left
  • Nimbus RetailNIMB-1118Active
    18 executive SUVs · Dec 2023 → 28 Dec 2026
    252 days to renewal window
  • Orion InfraORIN-2290Active
    12 executive sedans · Aug 2024 → 18 Aug 2027
    486 days to renewal window
Renewal window opens 90 days before expiryAuto-alerts at 90, 30, 7 days
02

The moment

Meridian has driven 52,000 km on a 48,000 km cap. Nobody noticed until month-end.

₹4.6L of excess mileage you cannot bill, because nobody flagged the cap breach in time.

The fix·Mileage

Excess kilometres, billed on the next cycle. Every time.

Live mileage tracking against contract caps, with automatic excess posting.

  • Per-contract usage tracked daily against the contracted cap.
  • Excess km billed at the contract per-km rate, posted to next invoice.
Mileage cap tracker
Month to date · Apr 2026
Excess billable
₹86.4k
  • Meridian PharmaMRDN-0488Over cap
    16 vehicles · 51,840 / 48,000 km
    +3,840 km × ₹12
    ₹46.1k
  • Harbor LogisticsHBRL-0940Near cap
    42 vehicles · 1,20,960 / 1,26,000 km
    4% headroom
  • Harbor LogisticsACME-2412Over cap
    24 vehicles · 74,880 / 72,000 km
    +2,880 km × ₹14
    ₹40.3k
  • Nimbus RetailNIMB-1118Within
    18 vehicles · 41,580 / 54,000 km
    23% headroom
  • Orion InfraORIN-2290Within
    12 vehicles · 28,800 / 36,000 km
    20% headroom
Excess billed at contract per-km ratePosted to next cycle invoice
03

The moment

Orion Infra is 87 days late on ₹12L. Your team has sent 14 polite WhatsApp reminders. The CFO stopped opening them in week three.

₹48L parked in AR. Cashflow you need to buy the next 30 vehicles.

The fix·Collections

Aging buckets that chase themselves.

Nightly dunning on 30/60/90, auto-escalation to CFO on 60-day slips.

  • Invoices bucketed into 0-30, 30-60, 60-90, 90+ with live totals.
  • Dunning sequences run nightly. Escalation to CFO at 60 days.
AR aging
As of 21 Apr 2026 · close of book
Outstanding
₹48.5L
0-30 days
₹26.4L
28 invoices · 54%
30-60 days
₹11.8L
12 invoices · 24%
60-90 days
₹6.8L
6 invoices · 14%
90+ days
₹3.4L
3 invoices · 7%
  • HL
    Harbor Logistics30-60 d
    INV-44661 · Reminder sent 3d ago · no response
    ₹8.6L
    47d overdue
  • OI
    Orion Infra60-90 d
    INV-44402 · CFO email opened, not replied
    ₹4.1L
    62d overdue
  • VC
    Vertex Couriers90+ d
    INV-44108 · Escalated to legal review
    ₹2.5L
    94d overdue
  • MP
    Meridian Pharma30-60 d
    INV-44720 · Partial payment ₹2.2L received
    ₹1.8L
    38d overdue
Dunning sequences run nightly on 30/60/90Escalations to CFO on 60+
04

The moment

A Nexon comes back with a dented bumper. Two weeks later, the client disputes the ₹18k deduction.

You eat the repair cost because nobody took a photo at handover.

The fix·Vehicle return

Signed, photographed, deducted. On the spot.

Six-point return inspection with photo evidence, signed by both parties.

  • Each checkpoint logged with condition, note, and photo.
  • Deduction agreed on-spot. Both signatures on record, copy on WhatsApp.
Vehicle return inspection
KA-01-AB-1234·Tata Nexon EV · 2023
Deduction
₹18.4k
Client
Harbor Logistics
ACME-2412
Returned
22 Apr 2026 · 11:42 IST
Karthik N. · Inspector · Suresh P. · Fleet Ops
  • Exterior body & paintDamagePhoto
    Rear bumper scuff, right quarter dent
  • Tires (4) & spareFlagPhoto
    Front-left below 2mm tread
  • Interior & upholsteryOKPhoto
    Cleaned at handover
  • Engine bay & fluidsOK
    Last service 12 days ago
  • Accessories & toolkitFlag
    Jack rod missing
  • Docs (RC, insurance, PUC)OKPhoto
3 OK2 flagged1 damageAwaiting both signatures
Both parties sign in-app, copy on WhatsAppEvidence retained for dispute window
05

The moment

MH-01-AB-1234 is 47 days past insurance expiry. The lessee rear-ends a sedan on NH-48. Your name is still on the RC.

An uninsured claim you pay out of pocket, and a client relationship on ice.

The fix·Compliance

No leased vehicle runs on a lapsed document.

Insurance, RC, PUC tracked per vehicle with auto-deactivation on expiry.

  • Per-vehicle expiry tracked with 30-day, 7-day, and day-of alerts.
  • Auto-deactivation the moment any compliance document lapses.
Compliance alerts
4 flagged of 128 leased vehicles
Compliant
97%
  • DL4
    DL-04-GH-7744
    Orion Infra · ORIN-2290
    Insurance·20 Apr 2026
    DeactivatedExpired yesterday
  • MH12
    MH-12-CD-9087
    Meridian Pharma · MRDN-0488
    Insurance·27 Apr 2026
    CriticalExpires in 6 days
  • KA1
    KA-01-AB-1234
    Harbor Logistics · ACME-2412
    RC renewal·04 May 2026
    WarningExpires in 13 days
  • TN22
    TN-22-EF-4521
    Nimbus Retail · NIMB-1118
    PUC·12 May 2026
    WarningExpires in 21 days
Alerts at 30, 7, and day-ofAuto-deactivation on expiry

Five days. Not five months.

What your first week on BizBMS looks like.

01

Day 1·Location and portfolio setup

Your admin logs in. We import your fleet structure, location data, and contract templates.

No IT ticket, no CSV cleanup on your side.

02

Day 2·Data load: vehicles

Every vehicle: RC, insurance, permits, fitness, odometer baseline. Loaded from VAHAN, insurance portals, and your existing records.

Your asset book becomes live, searchable, and alert-ready.

03

Day 3·Data load: contracts and lessees

Every active contract: lessee KYC, rate card, mileage cap, start and end dates. Linked to the vehicle it belongs to.

Every vehicle now has a contract. Every contract has a vehicle.

04

Day 4·Dry run on one contract

Pick one live contract. Watch the full lifecycle in 24 hours: alerts fire, an invoice generates, a return checklist runs. All on your data, not a demo.

You see BizBMS run your book before anyone else does.

05

Day 5·Go live

Every vehicle and every contract goes live together. Renewal alerts, mileage watches, AR dunning, and compliance tracking switch on.

Your spreadsheets go read-only.

Your ops team won’t touch a spreadsheet by Friday.

Questions leasing operators ask before signing

Five questions. Straight answers.

Didn’t see yours? Ask us on WhatsApp →
How long does implementation take?

Five days from kickoff. Day 1 we set up your locations and portfolio. Days 2 and 3 we load vehicles, contracts, and lessees. Day 4 is a dry run on one contract. Day 5 everything goes live together. Larger books stagger existing contracts in waves after that.

How do we migrate our existing contracts and vehicle data?

You send us CSV or Excel exports of your vehicles, active contracts, and lessee records. We map the columns, pull RC and insurance data from VAHAN where we can, and load everything. You review before going live. Nothing leaves your side until you approve the mapping.

Does BizBMS generate GST-compliant invoices?

Yes. Every lease, mileage overage, and return deduction generates a GST-compliant invoice, e-invoice ready and GSTR-1 ready. No re-entry in Tally or elsewhere.

Does BizBMS integrate with Tally or SAP?

Yes, two-way sync. Invoices, payments, and vouchers push to Tally or SAP. Voucher numbers, reconciled payments, and adjustments flow back to BizBMS. Both systems stay in sync. No re-entry, no reconciliation spreadsheets.

What does it cost?

Monthly subscription, priced per vehicle per month. No long-term contract, no lock-in. We quote after understanding your fleet size, contract volume, and integration needs. Book a walkthrough and we’ll send a number within 24 hours.

Five moments. Five fixes. Live in five days.

See an operator that did this

For operators with 50+ vehicles on lease

See BizBMS run on your lease book in 30 minutes.

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WhatsApp+91 8873-33-8873Call+91 8873-33-8873Emailcontact@bizbms.com