Fleet Management · BizBMS
Run Your Fleet.
Not Your Spreadsheets.
Drivers, vehicles, payouts, maintenance, and daily hub reports. One platform for Indian fleet owners and logistics operators. Live in 5 days.
30-min walkthrough tailored to your fleet setup
Implementation from ₹3 lakh · ~₹15 lakh / year all-in. See pricing →
Dashboard Preview
Fleet Management Software at a Glance
Track vehicles, optimize routes, and reduce fleet downtime.
Active Vehicles
482
+5%Routes Today
128
+12%On-Time Rate
94.7%
+3%Fuel Savings
18%
+6%Fleet Utilization
This week
Vehicle Status
Fleet Management Software Running a fleet without software looks like this
Driver attendance is tracked on paper. Half the data is wrong by month-end.
You're reconciling attendance registers, leave records, and payout sheets manually. One mistake in a driver's leave count and the rent calculation is off for the entire month.
You find out a vehicle needs servicing when it breaks down on the road.
No maintenance calendar, no ticket system, no history. Every breakdown is a fire drill, calls to the mechanic, a replacement vehicle scrambled, and a delivery missed.
Onboarding a new driver takes 3 to 5 days of paperwork.
Aadhaar, PAN, licence, bank details collected on WhatsApp, stored in folders on someone's phone, verified by calling references. No single place to check KYC status.
You don't know your actual cost per vehicle per day.
Rent, fuel, maintenance, insurance, idle days. The numbers live in Tally, in spreadsheets, and in someone's head. Asking "is this vehicle profitable?" takes a week to answer.
Payouts are a monthly headache.
Security deposits, rent debits, leave deductions, topups, refunds. Every driver's payout is a different calculation. One person does it manually. When they are on leave, nobody can.
How BizBMS Solves This
What changes after go-live
Driver lifecycle in one place. BizBMS handles the full driver lifecycle from onboarding to payout. New drivers complete digital KYC with Aadhaar, PAN, driving licence, and bank account through a structured upload and approval workflow. Verification that used to take 3 to 5 days finishes in hours. Once active, drivers are assigned to vehicles, and the system tracks attendance, leaves, and session status automatically.
Financial automation, nightly. Rent debits run nightly based on each driver's payout model, factoring in minimum deposit days, leave deductions, and security deposit instalments. The driver ledger tracks rent balance and total security deposit in real time. When a driver's balance drops below a configured threshold, the system auto-deactivates them. Refunds go through OTP-secured workflows. No more manual payout spreadsheets.
Reporting and visibility at every level. Every hub gets pre-computed daily reports with 15-minute granularity timeline charts, week-over-week comparisons, and cumulative financial tracking. Reports are role-scoped so a hub manager sees their hub and a regional manager sees the rollup. Scheduled email delivery means reports land in inboxes before the morning meeting. The BMS Go mobile app gives CXOs live KPIs, one-tap approvals, and WhatsApp-style alerts.
Built for the Indian fleet business. The entire system runs in INR with GST-compliant invoicing. Payment collection uses PhonePe UPI with full order and refund lifecycle tracking. Notifications go out via WhatsApp, SMS, email, and in-app push. The platform runs on AWS (EC2, S3, CloudFront), the same infrastructure used by Indian fleet operators managing 50 to 500 vehicles today.
Your Fleet BMS
The web admin where your back office runs the fleet, from driver onboarding to financial control to daily reporting.
Driver registry
Full lifecycle from KYC to payout. Documents, assignments, leaves, and session status in one profile.
Vehicle & asset management
Registrations, insurance, tax records, expiry reminders, and per-asset service history with ticket workflows.
Financial control center
Nightly rent debits, security deposit ledgers, leave-aware billing, OTP-secured refunds, and reconciliation.
Hub-level dashboards
15-minute granularity, week-over-week comparisons, role-scoped views, and scheduled email delivery.
BMS Go for Fleet
The mobile app your team actually uses every day. White-labelled under your brand, available on iOS and Android.
For owners and CXOs
Live KPIs, one-tap approvals for refunds and driver activations, and push alerts when a metric moves.
For hub managers
Vehicle check-in, trip assignments, on-the-ground incident reporting, and daily hub summary on the phone.
For drivers
GPS check-in and check-out, trip log, document uploads, and leave requests without visiting the hub.
Biz for Fleet
Your AI analyst that sits on top of the fleet data. Ask questions in plain English, get answers in seconds, and surface issues before they hit the P&L.
Ask in plain English
"Which vehicles are loss-making this month?" "Which hub had the most breakdowns?" Biz answers in seconds.
Predictive maintenance
Flags vehicles likely to need service in the next 7 days based on usage and maintenance history.
Auto-generated daily briefs
A one-page morning summary per hub and per CXO, written in English, ready before the 9 AM standup.
Anomaly alerts
Notifies you when payout patterns, fuel spend, or attendance drift from the baseline, before they hurt the P&L.
Fleet Management Software Fleet Business Features
Maintenance Planning
- Schedule preventive maintenance tasks
- Track vehicle service history with ticket-based workflows
- Set reminders for upcoming tasks
- Monitor service provider performance
Vehicle Documentation
- Store vehicle registration records
- Track insurance and tax details
- Monitor document expiry dates
- Organize maintenance logs
Route Optimization
- Plan efficient vehicle routes
- Minimize fuel consumption
- Reduce travel time and costs
- Use real-time traffic data
Driver Management & KYC
- Digital KYC with document uploads and approval workflows
- Driver onboarding reduced from days to hours
- Manage driver leaves with automated rent-off integration
- Auto-deactivation for compliance or balance thresholds
Cost Management & Payouts
- Payout model breakdown: topup, security deposits, and rent
- Automated rent debit with leave-aware billing
- Asset-level daily business reports with revenue KPIs
- Refund processing, ledger reconciliation, and cumulative tracking
Shipment & Trip Tracking
- End-to-end shipment tracking with status updates
- Trip management with driver and vehicle assignment
- Warehouse and hub management for multi-point logistics
- Customer-linked shipments with inline visibility
Fleet Health & Reporting
- Pre-computed hub-level reports with 15-minute granularity timeline charts and live indicators
- Week-over-week comparisons on dashboard hero cards with transaction-triggered refresh
- Payout model breakdowns by topup, security, and rent with drivers paid metrics
- Role-based report configuration with configurable report groups and scheduled email delivery
FAQs
Frequently Asked Questions
What is fleet management software?
Fleet management software is a system that helps businesses track vehicles, manage drivers, schedule maintenance, automate payouts, and monitor fleet performance from a single dashboard. It replaces spreadsheets, paper registers, and disconnected tools.
How much does fleet management software cost in India?
BizBMS fleet management starts with a one-time implementation fee from ₹3 lakh, with a flat annual platform fee (not per-seat). Most fleet operators are live within 5 days. For a detailed quote, book a demo.
Can fleet management software work for a small fleet of 10 to 50 vehicles?
Yes. BizBMS is used by fleet operators ranging from 20 vehicles to 500+. The modular architecture means you activate only the features you need. Start with driver management and payouts, add maintenance ticketing and route tracking later.
Does BizBMS integrate with UPI and payment gateways?
Yes. BizBMS integrates with PhonePe for UPI-based payment collection and settlement, and with Razorpay and Stripe for broader payment processing. Ledger entries, refunds, and reconciliation are automated.
How does BizBMS handle driver KYC and onboarding?
Drivers complete digital KYC by uploading Aadhaar, PAN, driving licence, and bank account details. Each document goes through an approval workflow. The entire process, from document upload to driver activation, takes hours, not days.
Can I get daily reports for each hub or branch?
Yes. BizBMS generates pre-computed hub-level reports with 15-minute granularity, week-over-week comparisons, and revenue KPIs. Reports are role-scoped (hub managers see their hub, regional managers see the rollup) and delivered via scheduled email.
Is there a mobile app for fleet management?
Yes. BMS Go is a mobile app for iOS and Android that gives fleet owners and CXOs live KPIs, one-tap approvals, GPS check-ins, and push notifications. It can be white-labelled under your brand.
How is BizBMS different from Fleetx, LocoNav, or Fleetable?
BizBMS is not a GPS tracking tool. It is a full business management system with driver lifecycle, financial automation (rent, payouts, ledgers), maintenance ticketing, KYC, RBAC, and AI-powered reports. If you need a platform that runs your fleet business end-to-end (not just tracks vehicles), BizBMS is built for that.
Related Industries
Where this module ships
Part of BizBMS deployments for these industries. Each industry pairs this module with the rest of its operational stack.
See all three working together for your fleet
BMS for the back office. BMS Go for the field. Biz for the decisions. One platform, one data layer, one demo.
Admin panel for drivers, vehicles, payouts, and hub dashboards.
White-label mobile app for owners, hub managers, and drivers.
AI analyst for plain-English queries, alerts, and daily briefs.
Related: Last Mile Delivery · Vehicle Leasing